Development Accountant

Acquisitions & System Setup

• —Create Yardi property codes for new acquisitions and configure GL codes and approval workflows
• —Book new acquisitions in Yardi, confirming costs are accurately coded to the correct houses and expense categories
• —Set up new projects and jobs in Ingenious Build with the corresponding Yardi structure
• —Maintain coding integrity and the Ingenious Build to Yardi workflow as volume scales

Close, Consolidation & Reporting

• —Own the monthly close and consolidated financial reporting for all MILAS entities
• —Prepare lender, joint venture partner and investor reporting within applicable contractual deadlines, including monthly and annual reporting required under the partnership agreement
• —Apply U.S. GAAP consistently across MILAS entities under policies established by the CFO; support IFRS reporting and reconciliations where required
• —Prepare project-level P&Ls, balance sheet schedules and monthly construction cost reports
• —Record journal entries for deposit refunds and reimbursement checks payable to MILAS LP
• —Maintain the real estate tax amortization schedule and record monthly expense through journal entries

Project & Construction Accounting

• —Track costs by property, project and cost category, and code invoices to the correct general ledger account and budget line
• —Maintain construction budgets and track change orders, committed costs and remaining budget
• —Monitor hard costs, soft costs and contingency; prepare cost-to-complete reports and flag overruns or unusual costs
• —Prepare monthly lender draw packages, including invoices, lien waivers, contracts and other required support, and reconcile each draw to the project ledger
• —Track lender funding and confirm its allocation to the correct project and cost category
• —Track retainage from accrual through release and account for payment applications and draw requests
• —At project closeout, reconcile final costs, confirm that invoices and change orders are recorded, close purchase orders, verify retainage releases and retain documentation for audit
• —Determine the appropriate treatment of completed project costs, including inventory or fixed assets, based on the property's intended use and applicable accounting guidance

Accounts Payable & Treasury

• —Review and post MILAS accounts payable; review contractor and vendor invoices against POs, contracts and approved work
• —Verify lien waivers and required releases before payment
• —Review and approve e-treasury wires and ACH; verify wiring instructions through a documented vendor callback before release
• —Independently review weekly American Express transactions and supporting documentation; reconcile monthly statements
• —Onboard vendors and enforce compliance: W-9s, certificates of insurance, banking verification and new-vendor validation
• —Supervise and review the work of the AR/AP support function, including PayScan entry, property and GL coding, and operating vs. capital classification

Audit, Tax & Fixed Assets

• —Prepare audit schedules and coordinate directly with the external auditor throughout fieldwork
• —Maintain cost basis and depreciation schedules, coordinate placed-in-service dates and support K-1 preparation and cost-segregation studies

Qualifications

• —Real estate accounting experience, including both entity-level close and construction or development accounting
• —Demonstrated ownership of monthly close, consolidation and lender or JV partner reporting packages
• —Demonstrated ownership of lender draw packages, retainage, change orders and cost-to-complete reporting
• —Yardi required; PayScan strongly preferred; Ingenious Build, Procore or a comparable construction platform a plus
• —Working knowledge of capitalization rules and the line between operating and capital costs
• —Experience supporting external audits, depreciation schedules and K-1 preparation
• —Ground-up development experience preferred
• —Comfortable as the sole accounting owner in a remote office

HumanResources@gaiare.com